By Laws

BYLAWS

SUMMERVILLE HOME EDUCATION ENRICHING PROGRAMS

SUMMERVILLE, SOUTH CAROLINA

 

 

ARTICLE I

Name

 

The name of this Association shall be the SUMMERVILLE HOME EDUCATION ENRICHING PROGRAMS, herein referred to as “The Association” or “SHEEP.”

 

 

ARTICLE II

Purpose

 

The purpose of SHEEP is to glorify God by assisting Christian home educators. SHEEP is a collection of classes offered to homeschoolers on set days as determined each year by the board.

 

SHEEP is open to all S.C. law compliant homeschoolers who agree to our Code of Conduct, and sign and agree with our Statement of Faith. SHEEP is run by parents who are currently homeschooling or have homeschool experience. Many SHEEP teachers have degrees in the areas that they teach and some just have a love for teaching.

 

We are a homeschool partnership. Most of our teachers teach their own kids. SHEEP is for the parents who want help with their homeschool experience without having someone dictate everything they do every step of every day. We are here to come along side homeschool parents and supplement their student’s education, and not take over their homeschool. That being said, students are expected to complete assignments given.

 

SHEEP is not open to S.C. Virtual Charter School participants. South Carolina considers these students as public school students.

 

 

ARTICLE III

Powers

 

Section A. The SHEEP Board shall have the following powers:

 

  1. To expel or suspend Board members or students of SHEEP;
  2. To require the collection of tuition and fees from SHEEP families in order for students to continue participation in SHEEP;
  3. To appoint teachers and staff members, fix their compensation, and determine their eligibility for their positions each school year;
  4. To make, amend, and delete the Bylaws of the Association. The activities of the Association and its affairs shall be conducted by the Board in any manner consistent with the Bylaws.

 

Section B.  The Voting Officers of the Board shall consist of all Officers, except the President. In the event of a tie, the President will provide the deciding vote.

 

Section C.  The Board shall mediate disputes between teachers, staff, students, and families of students as needed and as outlined in the Parent Agreement and Teacher Contract.

 

 

ARTICLE IV

Officers

 

Section A. The affairs of the Association shall be directed by a Board of Directors as described in detail below. In addition, the Board may add members as deemed necessary by the Board. At any one time, there shall be no less than seven (7), and no more than eleven (11) members, to fulfill the mission and vision of the Association. Officers shall be persons meeting conditions for leadership as prescribed in Section B of Article IV, as well as holding membership status as prescribed in Article V. Approved Board members shall be confirmed by a simple majority vote of the Voting Officers. Each Officer shall have one (1) vote in decisions of the Board. In the event of a tie, the President shall be the deciding vote.

 

  1. President – The President shall preside at Board meetings and shall generally direct and supervise all business of the Association as approved by the Board. The President has authority to make disbursements using currently acceptable methods (check, online, automatic payment, etc.) and sign papers that shall be approved by the Board.
  2. Vice-President – In the absence, death, or disability of the President, the Vice-President shall perform all the duties of the President, and shall be vested with all the powers of the President. The Vice-President shall exercise and discharge such other duties as may be determined by the President and/or the Board. The Vice-President has authority to make disbursements using currently acceptable methods (check, online, automatic payment, etc.) and sign papers that shall be approved by the Board.
  3. Secretary – The Secretary shall keep minutes of all Board meetings and disburse those to Board members as necessary.
  4. Financial Officers – Financial Officers are comprised of Accounts Receivable and Accounts Payable.
  5. Members At Large
  6. Graduation Advisor

 

Section B. The Board of Officers shall meet the membership requirements stated in Article V, as well as the following conditions for leadership:

 

  1. Must demonstrate an active, supportive interest in homeschooling and this Association;
  2. Must adhere to the Statement of Faith, as stated in Article VII;
  3. Must adhere to the Code of Conduct, as stated in Article VII;
  4. Must be willing to attend Board meetings regularly and participate in required communications and in governing activities of the Board; and
  5. Must monitor the organization’s financial matters and management activities in an oversight role.

 

Section C. Meetings of the Board may be called, held, or conducted in accordance with such rules and procedures as they may adopt. A 51% majority of the Voting Officers shall constitute a quorum at any meeting of the Board. Board meetings shall be scheduled monthly, or as often as the Board decides is necessary. Board meetings shall offer time at the beginning of each meeting for SHEEP students and families to address the Board.

 

Section D. A Board member may be terminated by a two-thirds (2/3) vote of Voting Officers for violation of the Bylaws, for conduct unbecoming a member of the Board, or for other due cause as determined by the Officers.

 

 

ARTICLE V

Membership

 

Section A. Qualifications for students, their families, and staff for participation at SHEEP are:

 

  1. Concurring with the written Statement of Faith, Code of Conduct, Bylaws, Teacher Contract, Parent Agreement, and Guidelines of the Association as stated on the website and in documents received and signed by the aforementioned parties;
  2. Paying tuition on time;
  3. Actively homeschooling at least one student and demonstrating compliance with the South Carolina Home School Laws, with the exception of preschool aged children being homeschooled, those with alumni status, and teachers and staff who are no longer homeschooling;
  4. Demonstrating an active, supportive interest in homeschooling and this Association.

 

Section B.  Disqualifications for participating or maintaining participation privileges at SHEEP and reasons for termination are:

 

  1. SHEEP will not accept families that have one or more children being educated in a virtual charter school, which is a form of public schooling at home, even when that family has one or more children being homeschooled.
  2. In accordance with its Statement of Faith and authority of Scripture, SHEEP will not accept families, or will terminate the participation of families, with parents or custodial guardians involved in same-sex relationships, same-sex marriages, polygamy, or other non-marital sexual relationships.
  3. Participation in SHEEP shall be terminated if the teacher, staff member, student, or family cannot fulfill or maintain the above qualifications (specifically Article V, Section A) or if said teacher, staff member, student, or family resigns in writing to the President of the Association.
  4. Participation in SHEEP by a teacher, staff member, student, or family may also be terminated by a simple majority vote of the Voting Officers for violation of these Bylaws, for violation of rules and regulations of the Association or for conduct unbecoming a member or for other due cause as determined by a hearing held by the Officers to which the member in question will be provided a reasonable opportunity to attend and to speak. “Reasonable opportunity” is defined as including no less than ten (10) days nor more than thirty (30) days prior to notice of the hearing. Any person whose participation in SHEEP has been terminated can rejoin only by permission of the majority of the Voting Officers. The Voting Officers shall have the right to reject any reinstatement if, in the opinion of the Officers, due cause for said rejection exists.

 

Section C. The Voting Officers reserve the right to vote to accept a student to SHEEP who may have special circumstances including scholarships.

 

 

 

ARTICLE VI

Oversight

 

Section A. SHEEP shall retain a CPA for the purposes of ensuring compliance with state and federal laws, and as it pertains to our 501(c)(3) non-profit status. Ongoing financial reconciliation shall be maintained by Board Financial Officers. A financial report shall be made available to any Association participant in good standing if the request is made in writing and stating his/her reason(s) for wanting this information. All requests must be addressed to the President and must be approved by the Board before financial information is released.

 

 

 

ARTICLE VII

Statement of Faith and Code of Conduct

 

Section A.  A requirement for participation in SHEEP is adherence to the following Statement of Faith:

  1. We believe the Bible to be the inspired, infallible, authoritative and the only Word of God.
  2. We believe that there is one God, eternally existent in three persons:  The Father, The Son and The Holy Spirit.
  3. We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, ascension to the right hand of the Father, and in His personal return in power and glory.
  4. We believe that for the salvation of lost and sinful man, regeneration by the Holy Spirit is absolutely essential and that this salvation is received through faith in Jesus Christ as Lord and Savior, and not as a result of good works.
  5. We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is enabled to live a godly life and to perform good works.
  6. We believe in the resurrection of both the saved and the lost; they that are saved unto resurrection of Life; they that are lost unto the resurrection of damnation.
  7. We believe in the spiritual unity of believers in our Lord, Jesus Christ

Section B. A requirement for participation in SHEEP is adherence to the following Code of Conduct:

  1. Communication: SHEEP communicates via email. You must have a current email address that you check at least once a week.  Not replying to emails from the director or teachers can lead to dismissal from SHEEP.
  2. UNSUPERVISED STUDENTS: At all times during hours of operation of all SHEEP classes and programs, students must be in their classrooms. Except during class changes, students are not allowed to occupy hallways, corridors, or parking lots. This includes our lunch Study halls are available for students who have gaps in their schedule. Loitering between or during classes will not be permitted; hall monitors will be in use during all SHEEP hours of operation. Violation will result in students being placed in study hall and parents being charged accordingly.
  3. BULLYING: Bullying will not be tolerated whether it is physical or verbal. Students are to treat each other with kindness or respect at all times. 1 Thes 5:11. Encourage one another and build each other up. Bullying will be addressed by the teacher to the parents and if continues, the child will be removed from SHEEP.
  4. RESPECT: All students attending SHEEP are expected to conduct themselves in a manner that reflects Christ and glorifies God. Lack of respect for teachers, staff, volunteer workers and other students will not be tolerated. Parents are expected to require strict adherence to SHEEP policies of conduct and discuss with their children the expectations by SHEEP about their behavior while on campus and while attending SHEEP related activities off campus. In respecting one another, there is to be no public display of affection (PDA). This includes hugging, holding hands, or any inappropriate physical contact with another person. A warning will be issued to any student not respecting personal boundaries. Parents will be contacted by the director if actions continue and could lead to dismissal if behavior does not change.
  5. LANGUAGE: Ephesians 4:29 Do not let any unwholesome talk come from your mouths, but only what is helpful for building others up according to their needs, that it may benefit those who listen. Vulgar language and profanity are not permitted. Blasphemous language using God’s name inappropriately will not be tolerated. Inappropriate language, whether written or spoken, is not permitted. All communication, whether spoken or written, between students and others must comply with Biblical standards. Written assignments and reading material brought to class must not contain profanity, vulgar language or inappropriate images.
  6. DRESS CODE: The first rule of dress code is modesty. Torso skin, such as abdomen, back, sides and chest, cleavage, or undergarments of any kind must not show, including while sitting, bending, reaching or moving. The guide for length of skirts is knee length. The guide for shorts is finger-tip length. See-through clothing and clothing with cut out sections are not permitted. T-shirts with inappropriate messages are not permitted. Heelys and other wheeled shoes are not permitted. Tank tops, spaghetti straps, halter tops, tube tops, mid drifts and other revealing shirts are not permitted. Pants, shorts and skirts must be worn with the waistband at the natural waistline, not below it.
  7. HAIR COLOR: SHEEP has students from age three to 18. Lightly colored hair is allowed at SHEEP. However, stay away from Goth looking, dark hair and makeup. If you have questions, please ask the director before doing anything permanent.  All decisions concerning what is showy or distracting will be left to the discretion of the board whose goal is to keep SHEEP focused on helping parents educate their children for the glory of God. Philippians 2:3 Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves.
  8. HOMESCHOOL STUDENTS ONLY: Classes taught at SHEEP are for students only. They are not offered to parents or non-homeschool children. Once a student has graduated by walking across a stage, through your accountability group or any other method, a student can no longer attend SHEEP.
  9. STATEMENT ON MARRIAGE: In accordance with our Statement of Faith, and authority of Scripture, SHEEP will not accept families or will terminate the participation of families with parents or custodial guardians involved in same-sex relationships, same-sex marriages, polygamy, or other non-marital sexual relationships.
  10. CLASS TIME: Classes are 50 minutes long. Teachers need the entire 50 minutes to deliver their lessons and interruptions are not permitted. Interruptions include, but are not limited to, one child monopolizing time by misbehaving or excessive talking. Disruptive students may be removed from class and a parent called. Parents are welcome to sit in on classes with teacher’s permission, but should reserve conversations with the teacher(s) until the break between classes
  11. PUNCTUALITY: Parents should have their children to class no earlier than ten minutes prior to the start of class and must pick students up at the end of their last class. Students not picked up on time will be placed in monitored care and parents will be responsible for the cost of the additional care at the rate of $15 per half hour. A second occurrence will lead to dismissal from SHEEP.
  12. COMPLETED ASSIGNMENTS: The classes offered at SHEEP are designed to enhance homeschool education, not replace a subject taught by the parent. Students are expected to complete the bulk of the assignments at home under the supervision of their parents. Students in high school classes may be asked to type assignments. If this is the case, the student must type their own papers. High School students are expected complete all assignments assigned by teachers. For your child to enjoy the full benefits of SHEEP, it is important that they show up for all classes. If out sick or for other reasons, it is the parents’ responsibility to contact the teacher for missed assignments. If High School credits are being given for any class and assignments are not completed, grades will be held by the SHEEP teacher.
  13. PARENTS, FRIENDS AND GUESTS: Guests, unless by permission of the Director or teacher, are not permitted on campus. Friends, siblings and guests not enrolled in SHEEP are not permitted on campus unless by permission. To receive permission, email the Director. When arriving, visitors must sign in at the front desk and receive a visitors tag. Parents are responsible for delivering and picking up students from SHEEP. Only adults authorized by persons may pick up students from campus. If you would like a sibling to pick up a child, please notify the teacher in person.
  14. SICKNESS: If your child is sick, please keep him or her at home. Please be considerate of other families by not bringing a child with a contagious illness to SHEEP. If your child has a fever of 100 degrees or above, has vomited, or has had diarrhea at all during the 24 hours preceding the start of SHEEP, do not bring him or her to SHEEP. If your child becomes sick during SHEEP, the parents or emergency contact, if parents cannot be reached, will be called to pick up the child. Make sure SHEEP has updated phone numbers.
  15. CELL PHONES AND ELECTRONIC EQUIPMENT: When a student enters a class, all cell phones other devices must be put away. No electronic devices may be used in classes without approval from the director. If a student violates this, the device will be removed until the end of class and a parent contacted.
  16. WHEELS: No skateboards or heelys are allowed on campus at any time. If a skateboard is found on campus, it will be taken away. A parent must retrieve the skateboard. This includes the parking lot. Bicycles may be ridden to SHEEP but must be kept out of buildings at all times.
  17. SMOKING: No smoking or use of e-cigs is allowed on campus or any SHEEP sponsored activity anywhere at any time.
  18. EMAIL LOOP: Every SHEEP family must be on the SHEEP email loop.  If you are not a member of this loop, please send an email to:SHEEP-Classes-subscribe [at] yahoogroups [dot] com
  19. NON COMPLIANCE AND VIOLATIONS: If the conduct and requirements detailed herein are violated, parents and/or students will be given a warning before more serious action is taken. If the Director and/or Board feel that it is inappropriate, the parent of the offending student will be notified that services are terminated and the student will be permanently removed from SHEEP rolls. If, at any time, a parent would like to discuss their child’s situation please email the director and a meeting will be arranged.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SHEEP Bylaws Revised 10/24/2016

 

 

 

 

 

 

 

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